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Author Topic: Raid Drives, Internal Drives, External Drives  (Read 259 times)
mark-mvs
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« on: May 30, 2010, 09:37:17 AM »

Hello folks, So it's time for me to get an external hard drive. I have a Mac Pro with 3 internal drives. One drive obviously has the system software on it and I've been told many times not to store/edit video on the drive that has the system software on it. The two I use for video editing and storage are 1 terabyte and 1.5 terabytes. I could put one more internal drive in my mac but it occurs to me that when I archive stuff it may be safer to archive things on an external hard drive.

I'm thinking about getting a Raid drive which (if I understand things correctly) makes a redundant copy of everything you put on it. Do most people use the Raid drive for their editing so they have a safety back up of what they're working on? Or do they use the Raid for archiving so they have two copies of all of their finished stuff.

Oh and how long to you save your project after you've given a finished copy to the bride and groom?

Thanks for your insights and input,
Mark
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HankCastello
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« Reply #1 on: May 30, 2010, 10:01:30 AM »

My thoughts on RAID may not be all that helpful since I run Windows and Linux systems, but I generally eschew RAID systems on the grounds that added complexity equals added problems and my brief experience with RAID proved that to be true.

Quote
Oh and how long to you save your project after you've given a finished copy to the bride and groom?

This is a very important question with potential legal repercussions.  It is connected to the questions of how much influence your client has on editing and when is the timeline crossed after which they can no longer expect to request changes.

Both these should be spelled out clearly in your written agreement (for sales purposes, we do not call it a "contract").

Our agreement states that clients generally give us full discretion on editing, but they are allowed to request changes that take up to one hour of editing time.  Then we spell out a timeline by saying that we will send them an "approval copy" after which they have one week (or is it ten days? I forget.) to request, in writing, specific changes, if any, to be made.  Any changes that require more than one hour of editing will be billed at our editing hourly rate.

This has only happened once and when I sent my email reply with time estimates for each change, the client merely chose the changes that allowed staying within the one hour limit.  About sixty percent of the time, clients approve the video without changes.  Of the other forty percent, most changes involve misspellings in the credits (which we only copy-paste from our web form where the client has typed the credits!) or a change of music (when the client had failed to enter a list of prefered titles) or sometimes removing or reducing a specific person's appearances in the video.

It is made clear that if the time limit passes without a written request of changes being received, then the video is cast in stone and no future changes can be expected.

This arrangement seems (to me) fair to both client and videographer.  Everyone knows what is possible and how much time is allowed.  This system has worked beautifully for me for many years.  The important thing is to have all possibilities covered in WRITING in your agreement and to have time limits on every possibility.

I suppose it wouldn't be too much trouble to save everything back out to tape, but all we do, archival-wise, is save a copy of each dvd and all original tapes.  Even this has been rather superfluous because only on two occasions have we been asked for another copy.  In one case they wanted to give out more copies to relatives (a year later) and in the other case, they had only kept a single copy for themselves and it got damaged (five years later).  While I was happy to be able to oblige, our collection (especially of tapes) has just gotten out of hand and we are now starting to discard all tapes more than five years old.
« Last Edit: May 30, 2010, 10:05:36 AM by HankCastello » Logged

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DavidPartington
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« Reply #2 on: May 30, 2010, 02:45:37 PM »

I have a Mac Pro with 4 internal drives.  I use one as the boot / OS drive that also holds the Apps.  I then have 3x 2TB drives as an internal RAID for speed rather than protection.

I recently added a Drobo S via eSata (I added an eSata card to the Mac Pro) and I have installed 5x 2TB drives in the Drobo S. I also chose to put the Drobo in to dual drive redundancy mode so that any two drives could fail and it will still protect the data.  This may sound like over kill, but if you have one drive die, then another one dies while you were rebuilding data t the replacement drive, you would lose everything.  I found this out the hard way a few years ago when my RAID 5 system had two drives fail.   

By having dual redundancy you are still protected while rebuilding data to a new drive.  The downside of using dual redundancy mode is that the 5x 2TB drives (10TB in total) only hold 5.38TB of usable backup space that I keep on-line at all times.  Of course I then make backups to external HDDs with a sata dock as well.

I'd really like an LTO-4 drive to backup to (800GB per tape NATIVE) but can't justify the price at this point.  Tapes certainly last longer than hard disks on a shelf.  OTOH, just how long to I want to keep a lot of this stuff.

As Hank says, as long as you have a contract that says how long you are obliged to keep the data, you need to keep it that long and no longer.  Once the expiry time arrives you can dump it.

I just completed a project that takes 604GB of HDD space (including the final color corrected renders) and I've just realised I now need to buy more external HDDs because I'm out of space again Sad   That LTO-4 drive is looking more attractive by the minute - but having just splashed out on a new 30" monitor, I can't see me buying an LTO this month!
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ampsonic
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« Reply #3 on: May 30, 2010, 09:38:39 PM »

RAID 5 (or 6, or 10), is great for redundancy, but don't fall into the trap of thinking this is a proper backup strategy, as it only protects against hardware failure in a hard drive. There are a million different ways to lose data (virus, user error, ect..).

Time machine is your friend.
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mark-mvs
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« Reply #4 on: June 03, 2010, 11:54:54 AM »

Thanks for your input, everyone, I found it very helpful. One thing that was so obvious that it didn't occur to me... since I'll be archiving my finished projects, why not just save them on BD disks in addition to hard drives. No matter how big a hard drive is or how many I have, if I keep making videos, I will run out of space. Plus as some of you mentioned, they do fail... even several at once. What I might do is use my one remaining hard drive bay in my Mac to house a Raid, dual redundancy hard drive and use that as the drive for current projects I'm working on. Then use my other 3 internal drives and (when needed) a large external drive to save the finished projects in addition to saving them on BD's and keeping those in a safe place.

Make sense?
Mark
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HankCastello
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« Reply #5 on: June 03, 2010, 01:31:16 PM »

I think it's a waste of time and assets, to store wedding projects on harddrives after client approval.  You've got the tapes; you've got a copy of the discs as delivered. That's all you need.

For other projects, like documentaries, etc., you might want to store project source files, but not weddings.  And even then, you can just save the project file and use it to recapture the needed source from tapes when necessary.  Project files are basically xml files and are very small.
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DavidPartington
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« Reply #6 on: June 03, 2010, 04:01:54 PM »

That of course assumes you have the tapes.  If you shoot 'tapeless' you don't.
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mark-mvs
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« Reply #7 on: June 08, 2010, 07:29:09 AM »

Yes I do shoot tapeless! How did you know, Hank! Smiley

I like the faster importing rate you get from a tapeless system (and I don't completely trust tapes because they're kind of fragile.)

I'll keep you posted on what I end up doing,

thanks
Mark
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HankCastello
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« Reply #8 on: June 08, 2010, 09:34:51 AM »

Tape or tapeless, it is a waste to save project source files on harddrives, and false security also, since all harddrives eventually fail.  Export to tape is a better option.
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